If the signature is not positioned correctly or requires resizing, tap the inserted signature to reveal the resize/move handles and adjust as needed. Tap your desired signature to place it in the document. This will present a list of stored signatures. With your signature saved in the app, click where you wish to apply your signature. When finished, tap “Store Signature” at the bottom center of the screen and click Done at the top right of the screen. You can customize the signature color to one of three colors (black, green, or blue). If this your first time using the app, you will be presented with a new screen where you can use your finger or digital stylus to write your signature in the same fashion as using pen and paper. Tap the location in the document you wish to add your signature. Once you have located the document, open the PDF, then scroll to where a signature is required. If the PDF is not listed in your recently opened files list, select Browse to navigate to your OneDrive or SharePoint site, or to a folder on the device itself. We are interested in the “Sign a PDF” action. This reveals many wonderful features of the Office App. To start the signing process, click the Actions button ( lower-right).

I’m using an Apple device for this demonstration, but the Android version is quite similar. Once installed, the app will appear like the following. When signing documents, like PDF files, you can use the free Microsoft Office app available from the Apple App Store or Google Play store.

Let’s look at methods for obtaining signatures. Your decision to use either a Digital Signature or an Electronic Signature is largely based on the importance of the document and the likelihood of legal challenges to the signature. Typically, an Electronic Signature is a digital image of your real signature that is placed in a document to mimic an actual by-hand signature.

This aids in properly identifying both the party providing the signature and the party requesting the signature. This can be thought of as the online version of a notarized signature.ĭigital signatures embed what is known as a PKI or “Public Key Infrastructure” into the signing process.

The document is encrypted using digital “keys” that verifies the authenticity of the author. Digital SignatureĪ Digital Signature guarantees that an electronic document is authentic. The terms “Electronic Signature” and “Digital Signature” are often confused with one another.

How to create your signature digitally